The AI Document Editor Built on Your Enterprise Knowledge
Draft, edit, and refine documents with AI inside Arkios — grounded in your company's knowledge base, cited, and ready to export to Word or PDF.
What is an AI document engine?
An AI document engine is a native document editor with AI built in: it drafts, edits, and refines documents directly inside your platform instead of pasting text between a chatbot and a word processor. You describe what you need, the AI writes a structured first draft, and you shape the final version in a full rich-text editor.
Unlike generic AI writing tools, an enterprise document engine is grounded in your organization's knowledge base. Arkios uses retrieval-augmented generation (RAG) to pull facts from your approved documents and data, and every claim carries a citation back to its source — so drafts reflect what your company actually knows, not what a model guesses.
Because the engine lives inside the enterprise platform, every document inherits enterprise controls: generated documents are saved as shareable artifacts, access is governed by permissions, every action is captured in audit logs, and your data is never used to train models.
What you get
AI drafting and editing in one place
Describe the document you need — a proposal, a policy, a report — and the AI produces a structured draft in seconds. Then keep working with it: select any passage and ask the AI to rewrite, expand, condense, or change tone, all without leaving the editor.
Grounded in your knowledge base, with citations
Every draft is built with retrieval-augmented generation over your enterprise knowledge base. The AI pulls pricing, policies, product details, and prior work from your approved sources, and cites them inline — so reviewers can verify every claim before the document ships.
Rich-text editing and export to Word or PDF
The Document Engine is a real editor, not a chat window. Build tables, add links, apply headings and formatting, and structure long documents properly. When you're done, export a polished Word (.docx) file or PDF that's ready to send to clients or leadership.
Saved as artifacts, shared with your team
Every generated document is saved as an artifact inside Arkios. Share it with teammates for review, reuse it as the starting point for the next version, and keep a single source of truth instead of chasing attachments across inboxes and drives.
Enterprise governance built in
Document access follows your permission model, so people only see what they're cleared to see. Audit logs record who created, edited, and shared each document. And Arkios never trains models on your data — your documents stay yours, full stop.
How it works
- 1
Describe the document
Tell the AI what you need: the document type, the audience, the key points to cover. A one-line brief is enough to start; more detail gets you closer on the first pass.
- 2
AI drafts from your enterprise knowledge
The Document Engine retrieves relevant facts from your knowledge base and writes a structured draft with inline citations, so the content is grounded in your company's actual information from the first version.
- 3
Refine in the editor
Work in the rich-text editor like you would in Word: edit directly, restructure sections, add tables and links — or ask the AI to rewrite, tighten, or expand any passage.
- 4
Export or share
Export the finished document to Word (.docx) or PDF, or share it with your team as an artifact inside Arkios — access-controlled and fully audit-logged.
Use cases
Proposals and SOWs
Generate client proposals and statements of work that pull accurate scope language, pricing, and terms from your knowledge base. Sales and delivery teams start from a grounded draft instead of a stale template, then refine and export a client-ready .docx in minutes.
Policy and process documents
Draft HR policies, security procedures, and operating guidelines grounded in your existing documentation. Citations show exactly which source material each section draws from, making legal and compliance review faster — and the final version lives in Arkios as the governed source of truth.
Reports and briefs
Turn scattered internal knowledge into structured reports: quarterly business reviews, project status reports, executive briefs. The AI assembles the facts, you shape the narrative in the editor, and the result exports to a polished PDF for stakeholders.
Meeting notes to formal documents
Paste rough meeting notes or action items and have the AI convert them into a formal document — a decision memo, a project charter, a follow-up summary. Formatting, structure, and tone are handled, so nothing useful dies in a notes app.
Frequently asked questions
Can AI write documents using our company data?
Yes. The Arkios Document Engine uses retrieval-augmented generation (RAG) over your enterprise knowledge base, so drafts are built from your approved documents and data — pricing, policies, product specs, prior work — with inline citations back to each source. The AI writes from what your company knows, not from generic model knowledge.
Can I export AI-generated documents to Word or PDF?
Yes. Every document you create in Arkios exports to Word (.docx) with formatting, tables, and links intact, or to PDF for final distribution. You can also keep documents inside Arkios as shareable artifacts, so your team always has the governed, current version.
How do I know the AI-generated content is accurate?
Every fact the AI pulls from your knowledge base carries a citation linking back to the source document. Reviewers can click through and verify claims before a document goes out, and because generation is grounded in your approved content rather than open model knowledge, hallucination risk is dramatically reduced.
Is our data secure? Is it used to train AI models?
Your data is never used to train models — zero data training is the default, not an add-on. Document access follows your organization's access controls, and audit logs record every creation, edit, and share. Documents stay inside your governed Arkios environment unless you choose to export them.
How much does the Arkios Document Engine cost?
The Document Engine is included in Arkios Enterprise at $25 per user per month, flat — alongside enterprise AI chat, agents, presentations, and the full platform. There are no per-document fees or usage tiers, and you can evaluate everything with a 14-day free trial.
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